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SAMPLE Q&A |
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What is the document principle? |
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The document principle requires that one FI document is created
for every business transaction. Each document receives
a unique number. It is a 1:1 relationship.
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Discuss the various sections of a SAP document
and give an example of the data stored in each section. |
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Document header - posting date, document number, document type,
currency, document date, document header text. Line items -
Minimum of two line items and at most 999, consisting of posting
key, account number, amount, and other account assignments.
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What is a document type? Discuss its various
uses in the system |
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A document type is a 2-character alphanumeric key that is used
to identify documents. It distinguishes between business transactions
(e.g., SA - G/L postings, DR - customer invoice), controls the
account types posted to (D - customer, K - Vendor, S - G/L account,
A - Assets, M - Materials), assigns document numbers and is
used as a sort criteria.
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Discuss all aspects of the posting key.
Explain what it is, how it is used in the system, and any special
properties that can be defined for it. |
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| The posting
key: |
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Defines the type of account (e.g.,
Customer, Vendor, G/L account, Material, Asset)
Determines whether the entry is a debit or credit
Indicates special properties (e.g. Reversal Posting Key,
Special G/L transaction, etc.)
Data entry screen for the line item via the field status
group
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Explain the relationship between posting keys
and accounts |
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Each posting key is linked to a specific account type and determines
if the entry to that account will be a debit or credit entry.
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Define the major organizational hierarchy elements
within the Financial Accounting module and explain the relationship
between each of them. |
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The hierarchy, from the highest organizational unit to the lowest,
is the Client, Chart of Accounts (COA), Company Code and the
optional Business Areas (BA). Two other optional areas
include the Dunning Area and the Credit Control Area (CCA).
Credit Control Areas come above the Company Code, and Dunning
Areas come below the Company Code. There is only one Client
and its values are the same across all Company Codes that are
attached to it. Every Company Code is a legal independent
entity. Business Areas can be shared among Company Codes
(many-to-many relationship) and they are used for internal reporting
purposes. Each Company Code is assigned a COA. The
COA may be the same for multiple Company Codes, but each Company
Code may only use one COA.
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What is the highest hierarchy level in SAP?
Define this term and explain how it is used in the SAP system |
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The Client is the highest level in the SAP organizational structure.
Anything specified for a Client applies to all Company Codes
that are attached to that Client. Clients have a one-to-many
relationship with Company Codes. Clients are generally not reported
on with balance sheet and P&L's, the company codes are the
legal entities and serve for this purpose. However, clients
can be reported on as part of consolidation or extended G/L.
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Explain the relationship between company code,
business areas and financial statements |
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A Company Code represents an independent legal entity that is
required by law to issue financial statements (Balance Sheet
and P&L Statement). Business Areas are defined independently
of Company Codes and can be shared across Company Codes. Internal
Balance Sheets and P&L Statements can be generated by Business
Area though they are not required.
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Discuss three benefits of the SAP organizational
structure |
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It gives flexibility to reflect
complex organizational structures
It helps to consider future changes in the organizational
structure
It is clearly defined into logistical (sales, purchasing)
and financial views (cost accounting, financial accounting). |
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Can you report on business areas across companies?
If so, explain how this is accomplished conceptually in the
system. |
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Yes, because BA's are defined independent of company codes.
They can be added to the detail of a line item in a document,
thus enabling the system to keep track of business area information
for reporting and controlling purposes.
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What is a credit control area? Describe its
relationship to company codes? |
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A credit control area (CCA) is used to set and control credit
limits for customers. They include one or more company codes.
There can only be one CCA per company code. Customers in several
company codes can exist under several CCA's. As part of credit
management, an individual customer's credit limit is set based
on an individual credit control area or across several credit
control areas.
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The chairman of a Co. wants to link each of
his four company codes to three dunning areas and two credit
control areas. Can this be done? Why or why not? |
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Technically, an individual company code can only be assigned
to one credit control area; however, a list of allowable credit
control areas may be created. A company code can have
multiple dunning areas.
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Where does the chart of accounts fall in the
FI organizational structure? |
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Under Client and above company code.
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How many chart of accounts can be assigned to
one company code? |
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Only one
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How many company codes can be assigned to one
chart of accounts? |
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Many
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What is dunning? |
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The process of automatically notifying and requesting payment
from customers with past due invoices.
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How many dunning areas can a company code have? |
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Many
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How many company codes can a dunning area have? |
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Many |
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